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Request for Proposals for Hosting SDL2017
The SDL Forum Society is requesting proposals to host
the 18th System Design Languages Forum which will probably be
held in June or July or September or October 2017.
Following established procedure the decision in principle to
hold an event in 2017 would normally be made at the Society AGM
in 2015 and a final decision made at the Society AGM in 2016. The Society would be
pleased to receive proposals well in advance of the AGM in 2015 so that planning for the
event can be started.
If you are interested in helping host the conference in your
area, please assemble the following information, and send it to admin of sdl-forum.org with
a copy to members of
sdl-forum.org.
The possibility to hold SDL2017 with MODELS2017 may be considered,
but alternative proposals are invited as a pattern has been established that SAM
workshops are with MODELS and the SDL Forum is held separately.
If a good proposal is made, or if collaboration with Models
2017 is not practical, a different decision could be made at the Society AGM.
Alternative proposals for hosting SDL2017 are therefore welcome.
The proposal may be brief and informal, but needs to address
the following questions, which will help the Society evaluate the
viability of the proposal.
- Who is making the proposal? These will be one or
more individuals (representing an organization) willing
to be responsible for local arrangements. Although this
is optional, they should also include someone who is
willing to serve as co-chair for the conference (other
co-chairs will be appointed by the SDL Forum Board). This
co-chair person is not signing up to be responsible for
the whole event - the SDL2017 Organizing
Committee is responsible for that. If the proposal is
selected, the person (or people) that you list will be
added to the Organizing Committee, and the chair people
of the conference (to be named later) will assign
responsibilities to various members of the committee. The
proposer should be a member of the SDL Forum Society. If
a non-member wishes to make a proposal they should either
collaborate with a member or join the Society.
- What would be the main subject of the forum?
The previous subjects have been
"System Design languages" in 2003,
"Model Driven" in 2005,
"Design for Dependable Systems" in 2007,
"Design for Motes and Mobiles" in 2009,
"Integrating systems and modeling for high performance" in 2011,
"Model-driven Dependability Engineering" in 2013, and
"Model-Driven Engineering for Smart Cities" in 2015.
The trend to consider requirements to implementation
engineering holistically, rather than focusing on just one phase has
continued. The scope (as finalized by the
programme committee) is put in the call for papers and is a key factor in
getting papers, participants and acceptance for publication. In SDL2007,
SDL2009, SDL2011, SDL2013 and SDL2015 there were invited presentations as well as the
papers published in response to the call for papers.
- In what venue do you propose it be held?
Ideally, this venue should be able to handle to plenary sessions
of up to 80 people, and one or two parallel sessions. In
the past parallel sessions have only been used for
tutorials (on an additional day and usually charged for) or for
evening workshops.
There should be adequate hotel accommodation near (or at) the venue.
- How much will the meeting cost? An estimated
meeting cost and participation fee should be given.
Assume attendance of between 40 and 80 for 2 to 4 days. The
figures can be approximate, as long as it gives an idea
of how much it will cost both for the whole conference
and for each attendee. In any case it shall agreed that
any gain or loss will be shared at least equally by the
SDL Forum Society and the local organizer. An outline
budget should be provided.
- Can arrangements be made for demos by participants?
The Forum has in the past had both commercial stands and research
project demonstrations. If there are demonstrations, each one is usually
allocated 5 to 15 minutes at the event to present what the demonstration is about.
- How the proceedings will be published?
The Society expects to publish the
proceedings in the LNCS series (as SDL2001, SDL2003, SDL2005, SDL2007,
SDL2009, SDL2011, SDL2013, SDL2015) and in time for the event. Acceptance in the LNCS series is not automatic
and will depend to some extent on convincing the LNCS series editors to
continue to publish the SDL Forum series. Other proposals
may be considered. There is usually other material such
as a programme booklet, and tutorial and/or workshop notes
that need to be distributed (in machine readable and/or printed
form.
- Dates when the venue should be
reserved. The venue should be available for 4 or 5 days
from Monday to Friday even though the event will probably
be 3 days (as SDL2009, SDL2011 and SDL2013). However,
the final programme and length of the event will be decided by the
programme committee, based partly on the papers received. The day or days
before or after SDL2015 may be utilised for side events such as related project meetings and/or an ITU
standards meeting.
- Are there any potential local (or global) sponsors? This will be relevant to local support and
the budget. Sponsors are welcome to
provide any level of support from making the whole workshop free to attend to providing delegate badges,
provided the sponsorship is acceptable to the SDL Forum
Society. At some events there has been a sponsorship deal linked to
tool demonstrations.
- What publicity is planned? Recent events have not attracted as
many participants as anticipated, and publicity is probably one factor.
Relying on distribution by email lists is insufficient, and the publicity
planned to reach the intended participants is an important factor.
- Will people enjoy coming? Hopefully the meeting
will be in a pleasant interesting area and easy to access for
international travellers. Cost of travel and staying at
the location is a factor.
- Any other point that will help us to select the best
proposal.
Proposals received one week before the calling notice is sent out for the
SDL Forum Society Annual General Meeting in 2015 will be considered at that
meeting.
Proposals received one week before the calling notice is sent out for the
SDL Forum Society Annual General Meeting in 2016 will be considered at that
meeting if a decision has not already been made.
The deadlines may be extended to later dates if necessary by the Board of the Society.
Proposals that arrive after the deadlines will be considered only
if a decision has not been made by then, and if a good proposal is received before
the deadline the Board may decide to proceed (after consulting members) without waiting for further offers.
If you have further questions, please direct them to admin of sdl-forum.org.
R. Reed
Non Voting Board member, July 2015
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